Improve Your Employee Onboarding Process

arranging blocks with employee profiles

May 13, 2019

Your newest hire has impressed you with their skills, background, and personality, and now it is your turn to impress. The employee onboarding process is the first internal impression your company gives to new team members. It gives insight into the cultural values and technology standards of the company, and an unintentional misstep could create long-term conflicts for your business.

28% of new hires quit within the first 3 months on a job, according to Robert Half & Associates. To avoid this statistic, we recommend improve the following areas of your onboarding process.

Showcase your technology

One of the best ways to make a great impression with a new employee is showing them the business technology your company employs. Practical and effective innovation makes a big different in a job process, and although there may be a learning curve, most new hires will be excited and motivated by the change. On the other hand, aging equipment and outdated software can be a red flag to incoming employees, as they are seen as a reflection of a regressive work environment. Substituting piles of paperwork with eForms during the onboarding process informs new hires to expect efficient and sustainable business practices moving forward. Learn more about eForms and how to implement them in other areas of business on our eForms solutions page.

Be welcoming and available

A warm welcome and friendly introductions are essential for a new hire's first day. Be mindful of timing when onboarding new employees to make sure that your team is not too enveloped in work to say hello. Remember that the first day to a new job can be overwhelming and questions are sure to abound so be available to offer assistance when necessary. Establishing an inclusive environment will encourage collaboration and increase long-term retention rates.

Confirm policies and expectations

A new employee will probably assume that all the important topics will be covered on the first day, and it should. Possibly even before the first day, the new hire should understand the policies that pertain to them such as security procedures, employee conduct policies, and workplace dress code. Often overlooked is IT security policies, which is unfortunate because it only takes one mistake for a serious breach to occur. Uninformed employees are the number one reason for an attack to occur. Before work begins, security training should be completed, and should continuously be provided during employment. Learn the risks and the most strategic methods on cyber security education here.

Personalize the experience

Did the employee reference a favorite sports team or television show during the interview. Was there anything in the application that stood out as unique such as a past workplace or volunteer efforts? Capitalizing on these distinctive traits through a customized email introduction or small gift can make a meaningful and lasting impact on a new hire's first day. If you do not have enough information, then you can offer to take them out for lunch and get to know them on a more personal level.

Stress and excitement go hand in hand with new experiences, but when it comes to a new job, a great onboarding experience can help companies control the scales. Whether yours is a large or small organization, showcasing your assets will help encourage a new employee to put their best foot forward.

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