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DigiDocFlow Brochures |
DigiDocFlow®
Scanning Simplicity
DigiDocFlow brings the power of scanning simplicity to everyone. DigiDocFlow offers you the possibility to create a digital archive by scanning directly from your multifunctional product. In three simple steps, your document is scanned and intelligently stored within your network as a text searchable PDF, TIFF, JPG, Word or Excel file. |
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About DigiDocFlow®
- User friendly capture and distribution solution with intuitive interface
- Customizable, pre-defined workflows offer intelligent naming and filing of scanned documents
- Delivers your scanned documents in the desired output format (PDF, Word, JPG and Excel files)
- Ideal for small and medium size business
Major Applications
- Enhanced scanning features from the multifunctional product (MFP)
- Streamlines communications between departments and organizations
- OCR documents to create fully text searchable PDFs
- Leverages the MFP as an on ramp to Document Management Systems
Benefits
- Reduces errors by simplifying many of the manual scan actions that make digital archiving difficult and time consuming for the user
- Integrate paper documents into electronic workflows and automate complex document processes
- Advanced features such as Bates Stamping, barcoding, removal of blank pages, despeckle, deskew and auto rotation of documents support industry-specific business needs
- Create text searchable documents for fast retrieval
- Pre-defined workflows minimizes need for end user training
- Add unique metadata to every scanned document from the MFP panel
Using DigiDocFlow®
- Scan to multiple destinations from a single scan
- Delivers scanned documents in desired format (PDF, PDF/A, searchable PDF, TIFF, JPEG, Word and Excel)
- Optional modules available to integrate with Document Management Systems (Oracle, Hummingbird, LiveLink, ProLaw)
- Bates Stamping functionality supports legal environments
- Ability to export XML/CSV files for uploading scanned images to Document Management Systems
- Bi-directional communication to Windows File Folder Structures and Microsoft SharePoint allow for real time browsing to the network for document storage
Implementing this Solution
- 100% middleware, no dedicated server required
- Easy to install and maintain, reduces burden on IT
- 40 or 128 bit encrypted transmission of scanned documents
- Active Directory Synchronization adds security and personalized templates through user authentication
- LDAP lookup module for retrieving user, computer or group information that can be used as metadata
- DNS device naming allows communication with devices via IP or DNS name
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